News Flash

Dec. 17, 2014 - Starting Jan. 5, 2015, all employee email signatures are expected to follow new email signature guidelines from the Human Resources Department.

Those guidelines, which are posted online, say that “all electronic messages sent from city email accounts will be uniform and consistent in the identification of the authors and/or senders. Email signature blocks will be limited to the following: employee name and credentials (if any) job title, department address, telephone and facsimile numbers, email address and… have the option to use the city’s logo or current branding.”

Here are some examples of appropriate email signatures and instructions on changing your signature.

The new guidelines note that the use of quotes, pictures, symbols, philosophical statements or slogans may give the impression that city officials endorse such quotes, symbols or slogans.

Departments are asked to monitor employee email signatures to ensure compliance by Jan. 5, 2015. Contact your HR representative if you have any questions.