Dec. 13, 2022 - The city is seeking proposals for new or expanded special events, and is offering up to $30,000 to help fund one or more events. In particular, organizations should consider Hampton’s abundant natural resources, unique cultural opportunities, and extensive rich history when designing unique event experiences to positively impact the quality of life, improve family resiliency, and generate economic impact.
Organizations must provide matching funds that total at least 50 percent of the city's award; however, up to only half of the match can be the value of volunteer hours.
To be eligible for funding, at least a portion of the event or festival must be free and open to the public. Events or festivals may charge admission to certain aspects or portions of the event/festival but should also provide a free component to ensure that all citizens have the opportunity to participate. Detail on the proposed admission structure should be provided in the proposal. The City reserves the right to limit the amount of the funds, when necessary, for budgeted items of food, beverages, and any other individual activities. There are other restrictions on use of the city’s funds.
The City of Hampton Parks, Recreation & Leisure Services Department will evaluate proposals. All events must meet city requirements and obtain special events permits. Depending on the size and scale of the event, events may need insurance, security plans, parking, and additional requirements for vendors, food, and amusements/inflatables.
This is a formal request for proposals, and applicants should read the full document to ensure they meet all requirements. (The application begins on page 8.) Information on special events and permits can be found here. The deadline for submissions is 4 p.m. Feb. 14, 2023.