What is records management and who is responsible for it?
Records Management is the systematic control of all records of an organization throughout their life span, including creation (or receipt), active use, inactive storage, and destruction or permanent retention. A Records Management Program incorporates policies and procedures for the efficient and cost-effective handling of records that provide for the legal, fiscal and administrative needs of the organization.

The City of Hampton provides guidelines for handling City records. Its purpose is to promote consistent record retention practices by City departments, that allows for ongoing compliance with local, state and federal law, including the Virginia Public Records Act, and to meet requirements of external entities, when necessary.

Each department should establish a "records liaison" responsible for the implementation of the guidelines. The Records Manager serves to assist City staff with implementing the LVA’s retention guidelines, and serves as a resource for staff seeking information.

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1. What is records management and who is responsible for it?
2. How can a Records Management Program make my job easier?
3. What is meant by "destruction date"? Where do I get this information?
4. What if I prefer to keep everything permanently in my office?
5. I’m a new staff member at the City. How can I find out about managing City records?
6. How do I know when records can be destroyed and how should I destroy them?